Overshow Team
Building a searchable team memory that actually gets used
A model for turning daily project output into reliable, searchable organisational memory instead of abandoned documentation.
Most documentation systems fail because they ask teams to stop working and write more documentation.
A stronger approach is to capture context as part of normal delivery, then approve and index the parts worth keeping.
Principles that improve retention
- Keep the unit of memory small and searchable
- Keep approvals close to the workday
- Keep ownership clear at the team level
Anti-patterns to avoid
- Large monthly summaries with no clear owner
- Unreviewed notes promoted directly to shared knowledge
- Inconsistent naming conventions for recurring work
When teams build memory continuously, onboarding improves and repeated decisions decline.